Professions · Estate agents
Meeting notes for estate agents.
Almost the entire job happens standing up in someone else's property, which is precisely where a notetaker bot cannot follow.
A valuation appointment is a negotiation disguised as a survey. The vendor explains why they think the property is worth more, mentions the chain they are in, names the date they need to move by, and lets slip what they would actually accept. Writing that down while measuring rooms is impossible, so it gets reconstructed in the car. Recording the appointment means the instruction letter and the pricing conversation are based on what they said.
Viewings produce the same problem at volume. Six buyers through a property on a Saturday, each with specific objections and requirements, and by Monday the feedback to the vendor is generic. Per-viewing notes let you tell a vendor exactly what three separate buyers said about the kitchen, which is a far better conversation than suggesting a price reduction with no evidence.
The same applies on the lettings and commercial side: check-in and check-out inspections, contractor walkthroughs, and tenant conversations about repairs that later become disputed. Having a written record of what was agreed on site, with everyone told it was being recorded, is a good deal more useful than a memory and a photograph of a skirting board. It also makes the report you send the landlord that evening a five-minute job.
Where it earns its keep
A valuation where the vendor names their real number
Somewhere between the second bedroom and the garden, the vendor says what they would take and why they need to move by September. That sentence sets the whole strategy for the instruction, and it is the one you are least likely to have written down while measuring.
Six viewings on a Saturday and one vendor call on Monday
Each buyer raised something specific: the kitchen, the parking, the road noise. Individually recorded and summarised, that becomes concrete feedback the vendor can act on rather than the vague impression that usually precedes an awkward conversation about price.
A check-out inspection that turns into a deposit dispute
You walk the property with the tenant, agree what is fair wear and tear and what is not, and everyone leaves content. Two weeks later the account differs. A recorded, transcribed walkthrough that both parties knew about is a much stronger position than recollection.
How GetNotes works
- Record or upload. Hit record on your phone or laptop in the room — or drop in an audio file you already have. No bot joins anything.
- It writes it down. Every word transcribed, every speaker labelled, in 90+ languages including ones that switch mid-sentence.
- Share the minutes.Summary, decisions, and action items with owners — ready before everyone's back at their desk.
Questions, answered
Can I record inside a client's home?
Only with the agreement of the people present, and you should ask before you start rather than mention it afterwards. A home carries a strong expectation of privacy, recording rules vary by country and by US state, and an agent recording covertly inside someone's house is a complaint waiting to happen. Asking openly is rarely refused.
Does it work while walking round a property?
Yes — GetNotes runs in the phone browser, so you can start recording and put the phone in a pocket or hold it while you walk. There is no app to install and no call to join, which is the point: a valuation or a viewing has no meeting link for a notetaker bot to attend.
How does this help me win the instruction?
The follow-up is where instructions are won. A summary of the appointment means your letter references the vendor's actual timescale, their concerns about the chain and the specific improvements they mentioned, rather than a template. That specificity reads as attention, and it comes from the notes rather than from extra effort.
What if the vendor or buyer speaks another language?
GetNotes transcribes 90+ languages and handles conversations that mix languages mid-sentence, which is common in London, Dubai, Toronto and most Indian metros. You get one transcript covering the whole appointment, so the negotiating detail is not lost because part of the conversation happened in the client's first language.
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