Meeting types
Different meetings need different minutes.
A board meeting needs resolutions. A retro needs actions, not blame. A lecture needs something you can revise from. Pick the meeting you're walking into.
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Board meetingDirectors (executive and non-executive), the chair, the company secretary, and invited attendees such as the CFO, auditors or counsel for specific agenda items.Client meetingThe account or project lead, delivery or technical staff on your side, and the client's day-to-day contact plus whichever stakeholders they bring.Daily standupThe delivery team — engineers, designers, QA — plus a lead, scrum master or project manager. Usually five to ten people, all standing.One-on-oneA manager and one direct report. Occasionally a skip-level with a manager's manager, or a mentor and mentee outside the reporting line.Job interviewOne or more interviewers — hiring manager, a peer from the team, sometimes a recruiter or panel member — and the candidate.LectureA lecturer or professor addressing anywhere from twenty to several hundred students, with intermittent questions from the room.SeminarA tutor or convenor and roughly six to twenty participants — students, researchers or practitioners — all expected to contribute.Focus groupA moderator, sometimes a note-taking assistant or observer, and typically six to ten recruited participants who do not know each other.Sales meetingAn account executive or field rep, sometimes with a solutions engineer or manager, meeting a prospect's evaluator plus whichever budget holder or technical stakeholder they bring.All-handsThe whole company or a whole department — founders or executives presenting, everyone else attending, with questions from the floor and from remote staff.RetrospectiveThe delivery team, a facilitator or scrum master, and sometimes a product owner. Managers attending changes what people say, which is worth deciding deliberately.WorkshopA facilitator and a mixed group — typically eight to twenty people spanning functions, sometimes with a client's team, working in plenary and in breakouts.Site visitA visiting inspector, consultant, engineer, auditor or client, escorted by a site manager, foreman or facility lead, often with contractors joining for specific areas.Committee meetingA chair, an honorary or clerk secretary, elected or appointed members, and sometimes officers, co-opted advisers or members of the public in attendance.
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