Professions · Doctors and clinicians
Meeting notes for doctors and clinicians.
Clinical decisions get made standing up in a corridor, and the person who has to act on them is on the next shift.
Morning handover moves through a whole ward in twenty minutes. Plans change, someone flags a result, a registrar picks up a job, and the colleague who was bleeped away gets a two-line summary and hopes it covered everything. Recording the handover openly gives the team a written account of what was raised and what the plan was, with each contribution attributed to the voice that made it.
Multidisciplinary team meetings have the same shape but higher stakes for follow-through: a long list, several specialties, and outcomes that someone has to write up afterwards while also participating. GetNotes produces the summary, the decisions and the action items with owners, which is roughly the skeleton of an MDT outcome record and takes the note-taking burden off whoever drew the short straw.
It is worth being precise about what this is not. GetNotes is a meeting-notes tool, not an ambient clinical scribe, not an electronic health record, and it makes no claim of clinical-grade accuracy. The comfortable fit is team communication and teaching: handovers, governance meetings, audit, journal clubs and departmental teaching, where the output is a shared record rather than an entry in a patient's notes.
Where it earns its keep
Handover at eight in the morning
Twelve patients, two interruptions and a bleep going off. The night team is desperate to leave and the day team is still taking coats off. A recording of the handover means the jobs list that comes out of it is checkable, and the SHO who arrived four minutes late can read what they missed instead of asking.
An MDT with a long list and a short slot
Radiology, pathology, surgery and oncology work through a list in an hour. The coordinator types outcomes while three consultants talk. Recording the discussion lets the coordinator listen to the reasoning as well as the conclusion, then confirm the written outcomes against a speaker-labelled transcript afterwards.
A teaching round you want the students to have
A consultant thinks aloud through a differential at the bedside, which is the most valuable teaching of the week and the least documented. With everyone's agreement, a recording turns that reasoning into structured notes the students can revise from, without four people trying to write and observe at the same time.
How GetNotes works
- Record or upload. Hit record on your phone or laptop in the room — or drop in an audio file you already have. No bot joins anything.
- It writes it down. Every word transcribed, every speaker labelled, in 90+ languages including ones that switch mid-sentence.
- Share the minutes.Summary, decisions, and action items with owners — ready before everyone's back at their desk.
Questions, answered
Is GetNotes HIPAA compliant or suitable for patient records?
No. GetNotes is not offered as HIPAA-compliant and is not an electronic health record. It is a meeting-notes tool. The safe uses are team and teaching meetings — handovers, governance, audit, journal clubs — rather than patient-identifiable documentation. Anything destined for a patient's formal record should be entered in your organisation's approved clinical systems.
Can it handle a room where four people talk over each other?
GetNotes applies speaker diarisation, so contributions are separated by voice and labelled through the transcript and the minutes. Heavy crosstalk in a busy handover is genuinely hard for any transcription system, so treat the output as a draft to check rather than a verbatim record, particularly for drug names and numbers.
Do I need to install an app on a hospital device?
No. GetNotes runs in the browser on a phone or laptop, including iOS and Android, so there is nothing to get through device management. That said, recording in a clinical environment is an information governance question first and a technical one second — get local approval before you record anything on a ward.
What does the write-up actually look like after an MDT?
You get a full speaker-labelled transcript plus structured minutes: a summary of the discussion, the decisions reached, and action items with owners attached. For an MDT that maps closely to the outcome record you were going to write anyway, though a clinician still needs to review and approve it before it goes anywhere formal.
Other professions
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